The Basic financial record can be developed into any of the following "books":
Team member's cash book (also called Expense form or Advance justification sheet)
Used by a staff member who receives cash advances in order to make cash payments on behalf of the organisation.
It lists all receipts and payments in date order. You can also add budget codes for each transaction. Team member's cash book
Petty cash book
Used either by the staff member who is responsible for the Petty cash or the staff member who is responsible for larger cash receipts and payments for an office. Similar to a Team member's cash book but sometimes with separate pages for receipts and payments. Petty cash book
Cash and bank book (also called Cash book)
Used by the staff member who is responsible for both larger cash and bank receipts and payments held by an office. Additional bank accounts held should have a separate section of the bank book.
A book with separate columns for the cash and bank transactions on both receipts and payments of a cash and bank account. Cash and bank book
Analysed cash and bank book (also called Analysed cash book)
As Cash and bank book but with extra columns so that receipts and payments can be analysed by budget code. Analysed cash and bank book
Pre-printed Cash and bank books as well as Analysed cash and bank books can often be purchased from stationery shops.
The following registers help to record advances and loans
Salary advance and staff loan register
Used by the staff member who manages any salary advances or staff loans. Used in a similar way to an Cash advances register. Salary advances and staff loan register
Cash advances register
Used by the staff member who makes a lot of advances to other staff members. The user enters details of each advance as it is made and records when the advance is accounted for. Cash advances register